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Primary Functions:
Under the supervision and control of the Bookkeeper provided support for the accounting department.
Responsible for all other assigned accounting duties. Maintains a high degree of accuracy, speed
and general knowledge of and about the books of the Credit Union.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Accounting Functions:
- Upon receipt, processes general ledger entries for return items from the depository bank
- Tracks documentation of bank account discrepancies sent to branches via Debit and Credit Memo Log and ensures timely resolution
- Processes general ledger entries for outgoing wire transfers
- Assists Assistant Bookkeeper/Account Clerk II in scanning and attaching image to transaction in Prologue
- Assists Assistant Bookkeeper/Account Clerk II with filing paid invoices
- On a monthly basis, processes printing and distribution of member Certificate Dividends and IRA distribution payments by check
- Reconciles the following daily:
- Credit Union Balancing
- Processes and posts CU Daily Summaries by branch and Department Daily Summaries. Reconciles suspense accounts 801.99, and 729.20
- Payroll Receivable – 729.11
- Posting ACH Clearing House settlements – 729.30
- Visa Adjustments in Process – 802.20
- ACH Exceptions – 873.50
- Teller Exchange – 739.20
- Cash Over and Short – 330.00
- Collateral Protection – 729.90
- AP ACH Items – 801.90
- Teller Out of Balance – 870.00
- Payroll Suspense – 875.00
- Reconciles the following monthly:
- Bank of Hawaii account reconciliations for Kohala Honokaa and Kaloko branches
- Assists the Account Clerk II with accounts for Kealakekua and Kailua branches as needed
Miscellaneous Functions:
- Assumes responsibilities of the Account Clerk II in his/her absence
- On a weekly basis, assists Account Clerk II in preparing and transmitting the Federal Reserve Report (Form 2900)
- Researches member accounts as required
- Completes the required Bank Secrecy Act (BSA) training and implements and complies with the BSA policy and procedures
- As a member of the staff, answers incoming phone calls; assists members and co-workers as needs arise; and performs work on projects as needed
- Trains employees in area of expertise as required
- Completes CUES (Credit Union Digital University) courses as assigned
- Attends all other mandatory staff and compliance training
- Actively seeks opportunities to cross sell appropriate and applicable products and services offered by the Credit Union
- Other duties may be assigned
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty job function satisfactorily. The requirements listed below are representative of the mental, physical, knowledge, education and/or experience required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Mental Requirements:
- Requires superior written and oral communication skills, attention to details, application of sound decision-making principles, concentration, logical thinking, resourcefulness, good judgment and responsiveness in a timely manner
- Is able to work under stressful and pressure filled situations
- Is familiar with the responsibilities of accounting departments in a credit union including reports, policies, procedures, systems, credit union philosophy, history, organization ethical standards and bylaws
- Is able to apply basic mathematical skills
- Is able to handle multiple assignments by prioritizing projects and meeting deadlines
- Is able to establish effective working relationships with members, staff and other organizations
- Is able to keep abreast of all regulatory and operational matters which affect the accounting program
- Is able to maintain dedication to high ethical standards of professional and personal conduct in the best interest of the Credit Union membership
Physical Requirements:
- Is able to show up to work as scheduled
- Is able to occasionally lift, carry, push and pull items weighing up to 20 pounds
- Is able to operate 10-key by touch and type 30-40 wpm accurately
- Is able to sit for extended periods of time
- Is able to communicate clearly in person or over the phone and/or in writing
- Is able to move around the office, primarily on carpeted surfaces
- Is available for occasional business travel, including land and air travel
Other Requirements:
- May be required to use personal car to perform Credit Union business
- May be required to work at different branches
- May be required to work beyond normal business hours, including weekends
- May be required to attend seminars or classes to enhance job skills and knowledge
- Must be bondable and have a clear credit rating
Education and/or Experience:
- High school graduate / GED equivalent with one (1) year experience in accounting
- Knowledge of computer system (IBM or IBM compatible), word processor and spreadsheet programs preferred
Working Conditions:
- Work is primarily inside an air-conditioned, well-lighted office setting, and high humidity
- Will work alone and with others
- Work environment includes moderate noise level
- Potential exposure to the threat of violence at any time
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