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Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.
Under the supervision of the Accountant, the Finance Administrator will provide assistance and support to the bookkeepers and the accountant and will also be responsible for data capturing and generating electronic payments on the banking system.
Key duties and responsibilities:
Document Management
- Receive payment request documentation from the projects.
- Review the documentation to validate the accuracy and completeness of the supporting documentation and to ensure compliant in terms of Anova’s financial standard operating procedures and donor requirements.
- Corrective action to be taken in the event of non-compliance.
- Capture the purchase order and insert the reference number onto the supporting documentation.
- Ensure that all payment documents are submitted within the required deadlines to the respective bank signatories for approval.
Data Capturing
- Generate an AP (Accounts Payable) batch within the accounting system.
- Capture the supplier invoice/s against the relevant supplier code and allocate the expense to the respective project code and line item, through purchase order.
- Forward the documentation to the Bookkeeper to confirm and post the purchase order/ AP batch into the accounting system within the correct accounting period.
Process Payments
- Generate EFT payment batches on the Nedbank Electronic banking system and ensure that daily cut off procedures are adhered to.
- All new payment/supplier beneficiaries must be approved by the accountant and the new supplier details filed alphabetically by month.
- A printout of the EFT payment batch must be attached to the relevant supporting documentation.
- All payment batches must be submitted through to the accountant for approval to verify the completeness and accuracy of the payment details.
- Once approved, the payment batch will be posted on the banking system.
- The payment batch must be released by 2 authorised company officials in terms of the bank mandate and delegated level of authority.
Document management & filing
- Attach a copy of the remittance advice to the supporting documentation and stamp all documentation “Paid” to avoid resubmission.
- File all EFT payment documents in the payment files in numerical sequence and by project daily.
- Forward a copy of the remittance advice to the respective supplier as proof of payment.
Supplier Reconciliation
- Obtain supplier statements monthly.
- Develop a supplier reconciliation template and constantly improve.
- Ensure that reconciliations are done monthly and forwarded to accountant for review and signed off by both accountant and financial manager.
- Corrective action to be taken in the event of non-compliance.
- Crucial to submit within the given deadlines.
Debit orders reconciliation process
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Follow up with relevant bookkeeper, to obtain the invoices and prepare relevant documentation.
- Ensure that debit order requests for payments as well as purchase orders are created and signed off by the Project Managers / DCFO and CFO, for all projects.
- Notify the Accountant when funding is low.
Payment recovery process
- Prepare the purchase order, forward to bookkeepers for posting and follow the payment process.
- Assist bookkeepers with the account payable / accounts receivable reconciliations.
Other
- Assist the bookkeeper and accountant with any adhoc queries / cost recoveries.
Any other tasks as agreed with line manager.
Minimum qualifications and experience:
- Matric
- Diploma in Accounting and 3 years’ financial administrative experience.
- Experience of the Nedbank Electronic banking system.
- Pastel Evolution experience.
Skills, competencies, and attributes:
- Have good attention to detail.
- Deadline driven.
- Ability to work under pressure with good time management.
- Proficiency in Excel, Word and Pastel Evolution
Closing date: 28 July 2023
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.
Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.
Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.
Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.
For more information on Anova visit our website: www.anovahealth.co.za
